Procedures for Filling Out Bills of Lading

Write clearly or type the following on the Bill of Lading:

  • The date the freight is scheduled for pick up.
  • The Shipper’s, the Consignee’s and the Third Party’s (if applicable) Company name, street address, city, state, zip code and phone number in their respective fields.
  • The total number of packages Gold Coast Freightways will receive.
  • A complete description of articles Gold Coast Freightways will receive. Descriptions such as “FAK”, “General Merchandise”, “Assorted Goods” etc, are not acceptable. An improper description may result in improper classification of freight.
  • The class of the merchandise, if known.
  • The weight of the merchandise.
  • Please indicate the number of pallets for the shipment.
  • The mode of payment. The options for mode of payment are:

    1. Prepaid (freight paid by Shipper)
    2. Collect (freight paid by Consignee)
    3. Third Party (freight paid by a Third Party)

    For C.O.D. shipments
    (Gold Coast Freightways receiving payments for remittance to Shipper or Third Party):

  • The abbreviation “C.O.D.” must appear in front of the Consignee’s name.
  • The C.O.D. amount must be written or typed clearly in the C.O.D. space provided on the Bill of Lading.
  • The C.O.D. fee mode of payment must be indicated. Options for mode of payment are:

    1. Prepaid (C.O.D. fee to be paid by Shipper or Third Party)
    2. Collect (C.O.D. fee to be paid by Consignee)
  • The type of payment must be indicated on the Bill of Lading. Clearly write, type or mark the box indicating the type of payment. Options for type of payment are:

    1. Company Check
    2. Certified or Cashier’s Check
    3. Money Order
    4. Cash (Gold Coast Freightways will not accept cash payments over $250.00)
    • Please indicate on the Bill of Lading if a postdated check is acceptable.
    • Write or type the name, street address, city, state, zip code and phone number of the party Gold Coast Freightways will remit the C.O.D. to.

When a Gold Coast Freightways’ driver arrives to receive your freight:

  • A Pro Number or Tracking number must be affixed to the Shipper’s copy of the Bill of Lading, Gold Coast Freightways’ copy of the Bill of Lading, and the freight.
  • A representative of the Shipper must sign the Bill of Lading.
  • The driver picking up the freight must sign the Bill of Lading with a verified piece count and date freight was picked up.